POWFest Monthly Filmmaker FAQ’s

Programming

What is POWFest Monthly? Is it part of POWFest?

POWFest Monthly is an extension of the March Festival that brings amazing films to Portland audiences year round! Filmmakers who have been programmed for POWFest Monthly have all the benefits of filmmakers programmed in the March festival, but will have their film screened later in the year.  POWFest Monthly screenings take place on the 4th Monday of every month.  For more information about the extended festival, click here.

What do I do now that I am accepted into the Festival Season?

First, we need you to complete the 2016 POWFest Monthly Filmmaker Information Form and upload photos by February 5th. Then start looking for flights so you can attend your screening and POWFest in March! If you are coming in March, please remember to complete the POWFest Travel & Events Form so we can prepare for your visit.

Travel and Accommodations

Where can I stay while in Portland?

If you are coming to the festival in March, you can take advantage of a special offer at our festival partner, The Hotel deLuxe. Filmmakers can reserve rooms during POWFest at the rate of $139+tax/night (subject to availability). Please contact [email protected] to coordinate and let us know when you fill out your filmmaker information form.

More details about the partner hotel for the extended festival will be announced soon!

What is the best way to get to my hotel from the airport?

If you are planning on attending POWFest in March, please complete this travel and events form.  On the form you can indicate if you would like a POWFest representative to pick you up from the airport when you arrive. There are also several rental car options and the MAX light rail system if that is more your style.

If you would like to coordinate airport travel for your screening, or if you have questions, please email [email protected].

I would love to attend my screening and/or the festival, but don’t have the necessary resources. Is there any available financial assistance for filmmakers?

We would truly love for you to attend your screening and the festival and will do whatever we can to make the trip(s) manageable for you. While we cannot provide airfare, we can offer discounted hotel rooms with our partner hotel and discounts on local transportation. To connect in person and discuss options, please contact  [email protected].

Once I’m in Portland, what is the best way to get around the city?

There are several options for traveling around Portland including our great public transportation system (TriMet), as well as taxis and ride share services. If you would like to rent a bike while you are in town, please check out our partner Pedal Bike Tours. They offer a 10% discount to POWFest attendees. You can also check out the Portland Bureau of Transportation for information about bike routes and maps.

What other cool things can I do and see while I’m in Portland?

There is so much to do in Portland! For an overview of some choices, check out these great local resources:

Travel Portland
Yelp Portland
PDX Pipeline
Underground Portland Walking Tour
Dave Knows Portland
Portland Monthly
Willamette Week
Portland Mercury
Pedal Bike Tours
PQ Monthly

I filled out the form, but my plans have changed!  What do I do?

No worries!  Just email [email protected] and let her know!

Screening and Promoting Your Film

My film has been accepted to POWFest Monthly. Now what do I need to do?

Please complete all information on the POWFest Monthly 2016 Filmmaker Information form by February 5, 2016 to ensure that we have everything required to screen your film.

What formats can my presentation copy be?

For feature films and shorts that are screening with a feature film, The Clinton Street Theater provides several options. Click here for the full details. Please note that they cannot accept DCP.

For short films in a shorts showcase, we will create a compilation disc for the evening. To ensure your film looks its best, please use WeTransfer or your preferred service to send an Apple ProRes or AVID DNxHD file to [email protected] Please DO NOT send H.264 or .MPG files, PAL, 25 fps video or DCP.

ProRes versions should be LT (not HQ) which makes them much smaller file size but without a sacrifice of quality.

What if I can’t export my film in one of the formats above?

A lossless codec like Apple ProRes or Avid DnxHD are truly the best way to go. Anyone with Final Cut Pro, Premiere (on a mac), Final Cut X or Avid should be able to export it in those formats. If h.264 is the only option then a high bitrate vbr 8mbps file should look ok.

How do I send you my presentation copy?

We can accept files via WeTransfer or similar services. If you want to mail your presentation copy, please send a DVD that our editor can rip and place into the program. Also, please label whether or not it is 16×9 anamorphic, 4×3 full frame or 4×3 letterbox. If there have been any recent updates to your film, please send us the latest version.

The Portland Oregon Women’s Film Festival, LLC
1526 NE Alberta St. #110
Portland, Oregon 97211

What should I provide as press screeners?

We provide as much information as we can gather for our local press. Please provide a link and password to your film, or mail 5 DVD press screeners to the address below by FEBRUARY 5, 2016. We need these for press so they can review your film ahead of time.

The Portland Oregon Women’s Film Festival, LLC
1526 NE Alberta St. #110
Portland, Oregon 97211

If I mail screeners, how can I get them back?

If you come for your screening, you can pick them up on the night. Or send us a self-addressed stamped envelope, and we will gladly return your films. We are green and will otherwise recycle all films.

Will I lose quality in my short film by submitting the screener as a DVD to be ripped?

There will be no quality loss! REX is a top quality post production facility. The DVD content you submit is extracted to a file that is exactly byte for byte the same as the original when the DVD was made. That is then put into a new DVD authoring project with no re-encoding done (re-encoding would waste time and degrade the image).

Here are some other considerations:

Bitrate should not exceed 7mbps for video. Only discs made for replication should be near the DVD maximum spec of 10mbps for video to avoid skipping. A VBR encode should be set around 6mbps. And please, no CBR (constant bit rate) encoding.

What else do I need to provide?

IMPORTANT: Please complete all information on the POWFest Monthly 2016 Filmmaker Information form by February 5, 2016 to ensure that we have everything required to screen your film (travel info, synopsis, photos, etc.).

If you are planning to attend POWFest in March, please also complete the POWFest 2016 Travel and Events Form so we can make sure we have everything ready for your arrival.

How can I help promote my screening and POWFest?

Make sure to like us on Facebook and tag Portland Women’s Film Festival or #powfest16 in posts. We are also at @POWFest on Twitter and @powfest on Instagram. You can also find us on Pinterest!

Can I get laurels for my website/graphics?

Indeed! Here they are!

2016-POWMonthly_Laurels 2016-POWMonthly_Laurels

The Festival, Screenings and Special Events

Are free tickets one of the perks?

Yes! As a filmmaker accepted into the 2016 season, you will receive 2 festival passes – one filmmaker pass and one guest pass. You will receive an additional 10 tickets to your screening.

Who attends the Directors’ Breakfast?

The Directors’ Breakfast is and event during the March festival that is ONLY for the directors of films accepted into the 2016 season. We work very hard to provide a private setting in which our directors can share conversations.

What other events will be going on?

At POWFest Monthly screenings, there is generally a post film discussion with the audience, and you will have the opportunity to connect with other filmmakers in your screening showcase. If you also choose to attend the festival in March, you will have additional opportunities open to you!

If you’re attending, here are the events we’re planning, outside of the scheduled films – you can find some information on the web site too. Your festival pass will be your ticket to get in.

  • Wednesday Evening: Ruth Harriet Louise Photo Exhibit
  • Friday: Education Panels
  • Saturday Morning: Director’s Breakfast (filmmakers only)
  • Saturday Morning: Portland Bike Tour
  • Sunday Morning: Guest of Honor Master’s Class

Other Important Information

What sizes to POWFest T-Shirts come in?

POWFest T-Shirts are available in two styles, one that is more feminine and one that is more masculine.  Sizes range from M to XL in both styles. All shirts come from American Apparel, so they do run small (especially the more feminine style). If you have questions on availability and specific sizing requirements please contact [email protected].

How accessible is the festival?

POWFest Monthly events take place at the historic Clinton Street Theater in SE Portland. The theater is wheelchair accessible, with several available spaces in the main theatre.

While not all events and screenings will be accessible for deaf audience members, those that are subtitled and/or which offer ASL interpretation are indicated as such on our website and promotional materials.

Festival events are open to the public, so we cannot guarantee a scent-free environment.

There are a variety of theater seats in the auditorium. Most have retractable arm rests.

Due to the age of the building, restrooms are not ADA accessible at this time. All restrooms at Clinton Street Theater are gender neutral.

In March, we will be at the Hollywood Theatre. Most 2016 festival screenings and events are located on the ground floor (accessibility details).  The educational seminars on Friday and Sunday will be held upstairs. To reach the location there are 9 stairs followed by a steep ramp with handrails. There are several available spaces in the main theatre for those who rely on wheelchairs.

While not all events and screenings will be accessible for deaf audience members, those that are subtitled and/or which offer ASL interpretation are indicated as such in the Festival Program.

Festival events are open to the public, so we cannot guarantee a scent-free environment.

Theatre seats are 21 inches across (armrest to armrest), all armrests (except for those on the aisle) are retractable. Restroom stalls are 31 inches wide, with a door with of 25 inches.  Larger stalls (ADA Compliant) are located at Mud Coffeehouse (directly next door to the theatre, open until 5pm), Atomic Pizza (two storefronts away, open until 9pm) and at POWFest sponsor the Magnolia Cafe (directly across the street, open til midnight). Hollywood Theatre has agreements with all three establishments, allowing patrons to use their restrooms whenever necessary.

Restrooms at the theater are gendered; however, POWFest respects an individual’s right to gender self-identification. Non-gendered restrooms are available at Mud Coffeehouse (directly next door to the theatre, open until 5pm), Atomic Pizza (two storefronts away, open until 9pm) and at POWFest ponsor Magnolia Cafe (directly across the street, open til midnight).